Payroll Bulletin

Items listed below were previously on the What's New section of Payroll's homepage.

September 2020

Question: Is UNM participating in the 6.2% Social Security payroll tax deferment as announced in the Presidential Memorandum issued on August 8, 2020, allowing employers the option to defer withholding and payment of the employee's portion of the Social Security tax from 9/1/20 – 12/31/20?

Answer: No, UNM will not be participating in the optional tax deferral program.  Note that this program does not forgive or reduce the taxes owed by employees, it is only a deferment. 

This program as designed appears to create undue financial risk and administrative burden for both UNM and its eligible employees.  If UNM were to participate, eligible employees would see a temporary increase in their take-home pay through December 2020. However, starting January 2021, the same employees would immediately have far less take-home pay than in a normal month.  UNM would be obligated to withhold twice the normal amount of payroll tax from wages paid January 1, 2021 – April 30, 2021, in order to cover the uncollected employee portion of Social Security taxes from the deferral period of September 1, 2020 – December 31, 2020.  Therefore, January – April 2021 employee Social Security withholding would be at 12.4% instead of the normal 6.2%.

 

August 2020

Taxable Benefits
The following items will be included as a taxable benefit for eligible participating staff/faculty on the following pay dates. Applicable taxes will be withheld for:
*Summer 2020 Tuition Remission: Bi-weekly pay: 8/7/20 & Monthly pay: 8/31/20.
*Personal Enrichment Tuition Remission: Bi-weekly pay: 8/21/20 & Monthly pay: 8/31/20.

March - June 2020
The following items will be included as a taxable benefit for eligible participating staff/faculty on the following pay dates. Applicable taxes will be withheld for:
*Dependent Education: Bi-weekly pay: 3/20/20, 4/3/20, 4/17/20, 5/1/15, & 5/15/20. Monthly pay: 3/31/20, 4/30/20 & 5/29/20.
*Personal Enrichment: Bi-weekly pay: 3/20/20, 5/29/20 & Monthly pay: 3/31/20, 5/29/20 and 6/30/20
*Spring Tuition Remission: Bi-weekly pay: 3/6/20 & Monthly pay: 3/31/20

 

February 2020
Pre-tax employee payroll parking deduction effective February 2020.

 

January 2020
2019 Form W-2
Electronic W-2s are posted in LoboWeb for active UNM employees and Retirees who consented to receiving their 2019 W-2s electronically.  Employees who did not consent will receive their W-2 paper forms via U.S. Postal Service no later than 1/31/20.  If you have not received your 2019 W-2 by February 14th, please contact the Payroll Office.

You can use the 2019 W-2 calculation worksheet located within "Employee Toolbox" on the payroll website to better understand the calculations used for your 2019 Form W-2. Please refer to your final paystub in 2019 when using this worksheet.

2020 Form W-4
Do you have questions about the new 2020 Form W-4 for your withholdings?  Please visit the IRS website.


December 2019
Taxable Benefits
The following items will be included as a taxable benefit for eligible participating staff/faculty on the following pay dates. Applicable taxes will be withheld for Fall Personal Enrichment Tuition Remission- Bi-weekly pay: 12/27/19 & Monthly pay: 12/20/19.

Electronic W-2/1095-C
As an active UNM employee and Retiree, you may now opt in to receive your W-2 and 1095-C forms electronically through LoboWeb.  Login to LoboWeb to consent to the electronic distribution of these forms for 2019 and watch Lucy's video. This initiative, announced by our Human Resources Department seeks to improve your online experience with easy and earlier access, further protect your personal data, and achieve more efficiency by reducing paper and mailing costs  E-Consent must be done by 1/15/20.

The new Monthly/Biweekly Payroll Adjustment/Leave Form is now available.

 2020 Payroll Timekeeper and Approver Schedule is now available.

 

October and November 2019
Taxable Benefits
The following items will be included as a taxable benefit for eligible participating staff/faculty on the following pay dates. Applicable taxes will be withheld for:

*Summer & Fall personal enrichment tuition, Dependent Ed tuition remission, and taxable tuition exceeding $5250: Bi-weekly pay: 11/1, 11/15, 11/29, and 12/13 & Monthly pay: 10/31 and 11/27
*Fall tuition remission: Bi-weekly pay: 10/18/19 & Monthly pay: 10/31/19.
*Football ticketsBi-weekly pay: 11/01/19 & Monthly pay: 10/31/19

August and September 2019
Spring Dependent Education will be included as a taxable benefit for eligible participating staff/faculty on bi-weekly pay dates of 8/9/19, 8/23/19, 9/6/19, and 9/20/19.  Monthly will be processed on pay dates of 8/30/19 and 9/30/19.  Applicable taxes will be withheld.

Popejoy Tickets will be included as a taxable benefit for eligible participating staff/faculty on bi-weekly pay date of 10/4/19 and monthly pay date of 9/30/19.  Applicable taxes will be withheld.

 

March 2019
Spring tuition remission will be included as a taxable benefit for eligible participating staff/faculty on bi-weekly pay date of 3/22/19 and monthly pay date of 3/29/19. Applicable taxes will be withheld.

January 2019

2018 W-2
Your 2018 Form W-2 has been mailed to your current address on file. If you have not received your 2018 W-2 by February 12th, please contact the Payroll Office.

You can use the 2018 W-2 calculation worksheet located within "Employee Toolbox" on the payroll website to better understand the calculations used for your 2018 Form W-2. Please refer to your final paystub in 2018 when using this worksheet.

You can access your 2018 Form W-2 in Loboweb. This copy is for informational purposes only and cannot be filed with your tax return because your social security number is only partially displayed.

Re-evaluate your W-4 Withholdings
Have your number of dependents changed? The IRS recommends you re-evaluate this every year.  To make changes to your 2019 W-4, please visit: my.unm.edu > Employee Life > Tax Forms > Federal Tax Exemptions or Allowances (W4).

Earned Income Tax Credit
Are you eligible for the Earned Income Tax Credit?   Please visit www.irs.gov/eitc to find out.

 

December 2018

  • Mailing Address
    Is your mailing address current?  Please verify and/or update your mailing address by 1/20/19 to ensure your 2018 W-2 will be mailed to the correct address at the end of January 2019. 
  • Direct Deposit
    To enroll or update your direct deposit using Payroll's secure multi-factor authentication   system, visit Payroll's Direct Deposit page.

November 2018
Taxable Benefits
The following items will be included as a taxable benefit for eligible participating staff/faculty on bi-weekly pay date of 11/16/18 and monthly pay date of 11/30/18. Applicable taxes will be withheld for: October personal enrichment tuition, dependent education and basketball tickets.

October 2018
Taxable Benefits
The following items will be included as a taxable benefit for eligible participating staff/faculty on bi-weekly pay date of 10/19/18 and monthly pay date of 10/31/18. Applicable taxes will be withheld for: taxable tuition exceeding $5250, dependent education, Fall 2018 taxable tuition remission, and Popejoy tickets.

Where do I view my pay stub?
Active UNM Employees can view their pay stub in the new Employee Dashboard:
   1. Click on the Staff tab in MyUNM.
   2. Click on the MyPay tile > Select 'Employee Dashboard'

Taxable Fringe Matrix
Please view the taxable fringe matrix located at payroll.unm.edu in the Employee Toolbox tab.

September 2018
Taxable Benefits
The following items will be included as a taxable benefit for eligible participating staff/faculty on bi-weekly pay date of 9/21/18 and monthly pay date of 9/28/18. Applicable taxes will be withheld for: August personal enrichment tuition, taxable tuition exceeding $5250 and football tickets.

February 2018
Re-Evaluate Your W-4 Withholdings

Have your number of dependents changed? The IRS recommends you re-evaluate this every year. It is not mandatory to update your W-4 every year; however, if you would like to, you can do so online 24/7 at my.unm.edu [ Employee Life tab > LoboWeb > Tax Forms> Federal Tax Exemptions or Allowances (W-4) ]. Paper forms or copies do not need to be turned into UNM Payroll.

Any changes made to the Federal Tax Exemptions or Allowances are also applied to the State of New Mexico withholding with the exception of an additional amount. Should you require an additional amount of withholding for the State of New Mexico Income Tax, complete and print the State Tax Additional Amount Withholding or Exemption form and deliver it to the Payroll Office so it can be processed.

For more information regarding W-4s, please visit the IRS website.

January 2018
2017 W-2

  • Your 2017 Form W-2 has been mailed to your current address on file. If you have not received your 2017 W-2 by February 12th, please contact the Payroll Office.
  • You can use the 2017 W-2 calculation worksheet located within "Employee Toolbox" on the payroll website to better understand the calculations used for your 2017 Form W-2. Please refer to your final paystub in 2017 when using this worksheet.
  • You can access your 2017 Form W-2 in Loboweb. This copy is for informational purposes only and cannot be filed with your tax return because your social security number is only partially displayed.

New federal tax withhholding rates
Pay stubs for 1/26 and 1/31 reflect the new federal tax withholding tables effective for 2018. Your net pay may differ from your last pay stub.

December 2017

  • Mailing Address and Direct Deposit Is your mailing address current?  Please verify and/or update your mailing address by 1/12/18 to ensure your 2017 W-2 will be mailed to the correct address at the end of January 2018. 

          To enroll or update your direct deposit using Payroll's secure multi-factor authentication system, visit Payroll's Direct Deposit page.

  • 2018 Payroll Timekeeper and Approver Schedule Changes

          The Deadline for Time Entry and Approvals will be 4:00 PM for both Biweekly Time Entry and Monthly Exception Time.
          Additionally, Monthly Exception Time is due on the 12th of each month unless otherwise indicated in the pay schedule.

November 2017
2017 minor sick leave sell back begins November 30, 2017 and ends December 8, 2017. Only eligible employees will receive a personalized email with instructions on how to complete the process. Please refer to UNM Policy 3410 Section 12.1.1 for eligibility on the sick leave sell back process.

October 2017
Taxable Benefits
The following items will be included as a taxable benefit for eligible participating staff/faculty on bi-weekly pay date of 10/20/17 and monthly pay date of 10/31/17 payrolls. Applicable taxes will be withheld for: Popejoy tickets, September personal enrichment tuition, dependent ed tuition remission, fall 2017 tuition remission, taxable tuition exceeding $5250, and football comps.


September 2017
Football Tickets, dependent ed tuition remission and taxable tuition exceeding $5,250 will be included as a taxable benefit for eligible, participating staff/faculty on bi-weekly pay date of 09/22/17 and monthly pay date of 9/27/17 payrolls.  Applicable taxes will be withheld.

August 2017
New Campus CalendarThe new Campus Calendar (FY18) is now available.


June 2017
Multi-Factor Authentication for W-2 and W-4 Online Forms
To improve security and prevent unauthorized access to employees' W-2 and W-4 online data, multi-factor authentication is now required to access W-2 and W-4 online forms in LoboWeb. For more information, please visit the W-2 and W-4 pages.


February 2017

2016 W-2s

Your 2016 Form W-2 has been mailed to your current address on file. If you have not received your 2016 W-2 by February 13th, please contact the Payroll Office.

You can use this worksheet to better understand the calculations used for your 2016 Form W-2. Please refer to your final paystub in 2016 when using this worksheet.

You can access your 2016 Form W-2 in Loboweb.  This copy is for informational purposes only and cannot be filed with your tax return because your social security number is only partially displayed.

For all the International employees that had a 2016 tax treaty, the 1042S’s were mailed out on 3/3/17.

January 2017

  • Mailing Address
    • Your 2016 Form W-2 will be mailed to your current address on file at the end of January 2017. For all the International employees that had a 2016 tax treaty, the 1042S’s will be mailed no later than March 15, 2017.
  • Re-evaluate your W-4 Withholdings
    • Have your number of dependents changed? The IRS recommends you reevaluate this every year. To make changes to your 2017 W-4, please visit: my.unm.edu > Employee Life > Tax Forms > Federal Tax Exemptions or Allowances (W4).

December 2016

  • Due to Winter Break Holiday, Time Entry and Approvals for 2R26 biweekly AND 5R12 exception time are due EARLY.
    • 5R12 exception time (November Leave time taken) AND approvals must be submitted and approved by Thursday, December 15th, 2016, by 5:00 pm.
    • 2R26 biweekly time for the pay period (12/10-12/23/2016) must be submitted and approved by Monday, December 19th, 2016, by 5:00 pm. Failure to meet this deadline may result in an employee not being paid in a timely manner.Reminder: Time Entry hours for Winter Break should be entered as 010 Regular Base Pay.

    • Reminder: Time Entry hours for Winter Break should be entered as 010 Regular Base Pay.
    • Please DO NOT estimate overtime hours.

  • Tuition remission used for Fall 2016 Taxable Personal Enrichment and Health & Fitness classes will be included as a taxable benefit for eligible, participating staff/faculty on bi-weekly pay date of 12/2/16 and monthly pay date of 12/22/16 payrolls. Applicable taxes will be withheld.
  • Leave and Time Entry Best Practicesguide incorporates the new procedures for entering LWOP into PHATIME when signed timesheets with ZERO hours are submitted to the Timekeeper. In addition, the guide provides information regarding the new email notifications and PZRTNOT ePrint report enhancements.

  • Is your mailing address current? Please verify and/or update your mailing address to ensure that any year end checks will be mailed to the correct address.  2016 W-2s will be mailed at the end of January 2017.

November 2016

  • 2016 Minor sick leave sell back begins December 1, 2016 and ends December 9, 2016. Only eligible employees will receive an email with instructions on how to complete the process. Please refer to UNM Policy 3410 Section 12.1.1 for eligibility on the sick leave sell back process.
  • Did you hear about the FLSA changes? Please visit https://hr.unm.edu/flsa-update-overtime for more information. 

    FLSA impacted employees who chose the option to change to bi-weekly pay cycle should have started tracking time via their existing departmental process beginning Saturday, November 12, 2016.  Those changing in 2017 should begin tracking time-in and time-out beginning Saturday, November 26, 2016. 

    Please review payroll impact regarding direct deposit fixed amounts, automatic payments from your bank account(s), W-4, and Retirement Manager.

October 2016

  • Popejoy Tickets, Fall 2016 tuition remission and taxable tuition exceeding $5,250 will be included as a taxable benefit for eligible, participating staff/faculty on bi-weekly pay date of 10/21/16 and monthly pay date of 10/31/16 payrolls.  Applicable taxes will be withheld.

September 2016

  • New employment verification process for UNM employees
    • On 9/12/16, UNM began using a secure third party to administer employment and salary verifications for current and past employees. Click here for more information.
  • 2016 Football Tickets will be included as a taxable benefit for eligible, participating staff/faculty on bi-weekly pay date of 9/23/16 and monthly pay date of 9/30/16 payrolls.  Applicable taxes will be withheld.

  • Online Direct Deposit is available again for UNM employees and is even more secure!!
    Please enroll or update your Direct Deposit at http://my.unm.edu/home.  Select the ‘Staff’ tab and then select the Direct Deposit piggy bank tile.  Please click on the ‘MyPay’ tab at the top of our website for more information about direct deposit.

August 2016

  • One-time pay for regular Faculty and Staff
    • A one-time pay supplement of $550 will be given to regular faculty and staff employees who meet merit, time in position, and earning less than $100,000 per year. Bi-weekly employees will receive the payment on the 8/26/16 payroll, and monthly employees will receive the payment on the 8/31/16 payroll. Click here for more information.

February 2016

  • Your 2015 Form W-2 has been mailed to your current address on file. If you have not received your 2015 W-2, please contact us.
  • You can use this worksheet to better understand the calculations used for your 2015 Form W-2. Please refer to your final paystub in 2015 when using this worksheet.
  • You can access your 2015 Form W-2 in Loboweb.

January 2016

  • Your 2015 Form W-2 will be mailed to your current address on file no later than February 1, 2016. Your 2015 W-2 will be accessible in Loboweb on 2/1/16.
  • Your mailing address on file must be updated by 1/15/16. To update your address on file, visit Demographic Self Service.

December 2015

  • Medical premiums will not be deducted from December paycheck(s) for bi-weekly pay dates 12/4/15, 12/18/15 and monthly pay date 12/22/15. The premium holiday applies to active employees enrolled in UNM's medical coverage as of December 1, 2015. Click here for details.
  • Tuition remission used for Fall 2015 Taxable Personal Enrichment and Health & Fitness classes will be included on bi-weekly pay date 12/18/15 and the monthly pay date 12/22/15.  Applicable taxes will be withheld.

November 2015

  • 2015 Season Men's and Women's Basketball Tickets will be included as a taxable benefit for eligible, participating staff/faculty on bi-weekly pay date of 11/20/15 and monthly pay date of 11/30/15 payrolls. Applicable taxes will be withheld.